Automated dump truck invoicing software that generates professional invoices directly from freight bills and hauling tickets. Email invoices with PDF attachments, track payment status, customize invoice formats per customer, and manage accounts receivable — all from one platform built for aggregate haulers and construction trucking companies.
For dump truck and aggregate hauling companies, invoicing is one of the most time-consuming and error-prone administrative tasks. Traditional invoicing workflows require manually entering load counts, billing rates, customer details, and freight bill references into accounting software or spreadsheets. This manual process creates bottlenecks, delays customer billing, increases the risk of data entry errors, and ultimately slows down cash flow.
EDTS dump truck invoicing software eliminates manual invoice creation by automating the entire process from freight bill to finished invoice. Since dispatches and freight bills are already tracked in EDTS, generating an invoice is as simple as selecting completed jobs and clicking "Create Invoice." Customer information, billing rates, load quantities, material types, job locations, and freight bill attachments are pulled directly from your dispatch records — no re-entering, no copy-paste, no mistakes.
Once generated, invoices can be emailed to customers with professional PDF attachments in seconds. EDTS tracks invoice status from creation through payment, so you always know which invoices are outstanding, which customers owe money, and which payments have been received. Accounts receivable tracking is built in, giving you real-time visibility into your cash position and helping you follow up on overdue invoices proactively.
Customization is critical for hauling invoices because different customers have different requirements. Some want invoices grouped by load count, others need tonnage breakdowns, and some require specific column formats for their own accounting systems. EDTS supports customer-specific invoice templates, allowing you to configure invoice columns, grouping, and formatting per customer. This flexibility ensures your invoices meet customer expectations and get paid faster.
Convert completed dispatches into professional invoices instantly. Select jobs, click generate, and EDTS creates a fully-formatted invoice with all details pulled from dispatch and freight bill records.
Email invoices directly to customers with professional PDF attachments. Customize email templates, add CC recipients, and track email delivery — all without leaving EDTS.
Configure invoice columns, grouping, and formats per customer. Some customers need load counts, others need tonnage — EDTS adapts to each customer's requirements.
Track invoice status from Draft to Sent to Paid. Instantly see which invoices are outstanding, which customers owe money, and which payments are overdue.
Record customer payments with check numbers, payment dates, and amounts. EDTS automatically updates invoice status and accounts receivable balances.
View total accounts receivable, amounts due by customer, aging reports, and payment trends. Real-time financial insights for better cash flow management.
From freight bill to customer payment in minutes, not days
Dispatches move through workflow: New → Assigned → Invoiced. Once freight bills are uploaded and verified, the dispatch is ready for invoicing.
Select completed dispatches and click "Create Invoice." EDTS pulls all data automatically and generates a professional invoice in seconds.
Email the invoice directly to the customer with a professional PDF attachment. Customer email addresses are pulled from their profile.
Monitor invoice status and record payments when received. EDTS updates AR automatically and syncs payment data to driver settlements.
Tailor invoices to meet each customer's unique requirements
Different customers have different invoicing requirements. Some want to see individual load dates and ticket numbers, others prefer summary totals by material type, and some require specific column headers for their accounting systems. EDTS lets you configure invoice column layouts per customer, so every invoice meets exact specifications.
Every invoice carries your company's professional image. EDTS invoices include your company logo, business address, contact information, and payment terms. Customize footer text, add notes, and include banking details for ACH payments. Your invoices look polished and professional, reinforcing your brand with every customer interaction.
EDTS supports multiple invoice formats to accommodate different billing scenarios. Create summary invoices that group multiple dispatches into a single invoice for weekly or monthly billing. Generate detailed invoices that show individual load breakdowns for customers who require line-item detail. Create progress invoices for long-term projects. EDTS adapts to your billing needs.
All invoice formats are fully customizable and can be configured per customer. Whether you're billing commercial contractors, municipalities, or residential developers, EDTS delivers the invoice format your customer expects.
Track customer payments and manage cash flow with built-in AR tools
View total AR balance per customer, see outstanding invoice details, and track payment history. Identify slow-paying customers and prioritize collections efforts.
Automatically categorize receivables by age: current, 30 days, 60 days, 90+ days. Quickly identify overdue invoices and customers who need follow-up.
Record check payments, ACH transfers, and credit card payments. Track check numbers, payment dates, and apply payments to specific invoices.
Real-time visibility into your accounts receivable position. View total AR balance, amounts due this month, top customers by AR balance, payment trends, and cash flow projections. EDTS AR analytics help you make informed decisions about credit limits, payment terms, and collection priorities.
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Join hundreds of dump truck and hauling companies using EDTS to automate invoicing, track AR, and accelerate cash flow. Start your 14-day free trial today.